Job Application Assistant

Google User Data – Transparency

🔍 Data Accessed:

When you connect your Gmail account via OAuth 2.0, the application accesses:

• Email messages from job-related senders (as configured in “Job Channels”)
• Email metadata: subject, sender, date, and plain‑text body content
• Attachments are not downloaded or processed automatically

The app only reads emails you explicitly allow (via job channels) and never accesses emails unrelated to job search.

⚙️ Data Usage:

The accessed email data is used solely for:

• Parsing job details (company, position, contact information) to present in the “Job Discovery” tab
• Generating personalised application drafts (cover letters, resumes) using AI only if you enable AI and provide an API key
• All processing happens locally on your machine; no email content is sent to any server except when you explicitly use AI (to chosen provider) or send emails via SMTP

🤝 Data Sharing:

We do not sell, rent, or share your Google user data with any third parties. The only potential transfers are:

• When you send an email, it is transmitted via your configured SMTP server (e.g., Gmail’s SMTP).
• When you use the AI Assistant (with OpenAI, DeepSeek, HuggingFace, etc.), the email/job description may be sent to that provider’s API – this only happens at your explicit request and with your own API key.

🔐 Data Storage & Protection:

All data is stored locally on your computer:

• OAuth tokens are encrypted and saved in %USERPROFILE%\JobApplicationAssistant\credentials
• SMTP credentials are stored in Windows Credential Manager (encrypted, per‑user)
• No cloud storage – you remain in full control

⏳ Data Retention & Deletion:

Data is retained locally until you delete it. To remove all stored data:

• Manually delete the application’s data folder: %USERPROFILE%\JobApplicationAssistant
• To revoke Gmail access, visit your Google Account permissions page and remove “Job Application Assistant”.
• For assistance, contact us at jobapplicationassistant@riddletech.co.ke